Scheduling & Payroll
Schedule your team in minutes.
From your orders, not Guesswork
Any way you like to work, Scaled can do it
14-day free trial · No credit card required
Spending hours trying to figure out how many chefs you need, only to have another order to add at the last minute?
Solved by Scaled.Scrambling to find last-minute serving help for an event?
Solved by Scaled.Servers texting you to find out where and what time to meet?
Solved by Scaled.Sending staff messages trying to get missing hours so you can run payroll?
Solved by Scaled.Suggest schedule
Most scheduling tools hand you an empty grid. Scaled reads the prep on your approved orders, checks who is free and who has hours left, and hands you a first draft of the week.
16 h of new work, placed inside everybody’s standard week.
The weekly schedule
Your team sits on one grid, grouped by department. Hours add up per person and per group as you go, and one Approve tells everyone their week.
Time off and shift coverage
Requests and give-ups come in from staff phones and land in one queue. Approved time off blocks the day, and an open shift goes only to the people who can take it.
Debits 8 h of PTO at approval: 1 working day × 8 h.
Time clock and payroll
Hours come straight from the time clock, slips are flagged before payday, and tips are added against the events each person worked, so no one’s tip gets forgotten.
The system sends the manager a notification if staff is missing from an event one week in advance, leaving time to correct it.
Start Free Trial
1 still shortFilledMost catering software helps you manage orders. Scaled goes further by automatically building your weekly prep plan from approved events, grouping tasks, assigning work, balancing workloads, and helping your kitchen stay ahead.
Our revolutionary prep engine is patent pending. Unlike other catering software, it builds realistic prep schedules from staff availability, abilities, task timing, and order needs, merging the same task across events, scaling quantities to the guest count, and assigning each task to the right chef.
Yes. Scaled merges the same prep task across events, scales it to the combined guest count, and gives managers a live view of progress across all orders, teams, and dates, so you can even judge capacity for last-minute bookings.
No. Scaled is designed to be clean, user-friendly, and customizable to how your team already works, and every user can switch the interface to their preferred language, so kitchen, delivery, and event staff all work confidently.
Yes. Tasks are matched to each chef's skills, availability, and remaining time, and every task shows who completed it and when. Staff can also clock in and out from their phones, so hours are tracked automatically.
Both. Every account gets the whole platform, with scheduling, permissions, your own branding and reporting, whether you run one kitchen or many. As you grow, you add members and locations, not features.
Yes, every plan starts with a 14-day free trial, no credit card required. You can build real prep plans with your own orders before deciding.
Yes. Hours, tips, and reimbursements are tracked per event and compiled into a payroll report you can print or send to your accounting team. Automatic email and SMS updates keep staff and clients informed.
Start free today and watch your next event come together.
14-day free trial · no credit card
