Run your entire catering operation from one app
Scaled connects your orders, prep, grocery, scheduling, and equipment, so the work flows from one place and nothing slips through the cracks.
Goodbye to spreadsheets and scattered tools
Juggling spreadsheets, group texts, and separate apps leads to missed prep, wrong quantities, and last-minute scrambles.
One connected platform. An approved order flows straight into prep, grocery, staffing, and packing.
From order to event, every step connected
Approve an order and the prep plan, packing list, and client confirmation email build themselves. Shopping and staffing follow in a click.
Take and track every event
Capture every catering order with its date, menu, and details in one place.
Know exactly what to prep
Approved orders turn into a clear, timed prep plan for your kitchen automatically.
Buy the right amount
Generate shopping lists straight from what you need to cook, grouped by aisle.
Staff every event
Build schedules, assign the right people, and track hours and tips.
Pack the right gear
Auto-build a packing checklist per event so nothing gets left behind.
Along the way, Scaled keeps your recipes and menus, client records, real-time kitchen tasks, print-ready labels, and email and SMS notifications in sync, across every location and under your own branding.
Every catering event, organized from the first call
Build each order with its date, menu, service type, and client details in a single record. Approve it, and Scaled sends the client a confirmation and sets your kitchen in motion. Once the event date passes, the order closes itself.
- An approval step that locks in the details.
- In-house, drop-off, and pick-up service types.
- Automatic client confirmation emails.
- Recurring orders for repeat clients.
Your kitchen's whole week, planned automatically
The moment an order is approved, Scaled works out what to prep and when. Tasks are batched, scaled to the guest count, and scheduled across the week, so your team always knows what is next.
- Prep tasks generated from approved orders.
- Similar tasks batched and assigned to the right chef.
- Freezer pulls and pickups scheduled in advance.
- Quantities scaled to each event's guest count.
Buy exactly what you need, nothing more
Scaled rolls your prep plan into a single shopping list, grouped by aisle, so one trip covers everything. Pull a list for the week, a date range, or one specific event.
- Lists built from the prep plan, an order, or a date range.
- Grouped by shop category for fast shopping.
- Printable shopping sheets.
- Quantities that match what you are actually cooking.
The right people on every event
Build the week's schedule, assign staff to each event, and track their hours, tips, and time off in one place. When payday comes, export straight to your payroll tool.
- Weekly scheduling with auto-suggested shifts.
- Time-off requests and clock in and out.
- Tips and reimbursements tracked per person.
- Payroll export to QuickBooks and Square.
Pack the right gear, every single time
Scaled knows what each dish needs and builds a packing checklist for every event from your equipment library. Review a whole busy weekend in one view, so nothing gets left on the shelf.
- A company-wide equipment library.
- Packing checklists built from the menu.
- Quantities set by guest count.
- A date-range view for busy weekends.
All your catering operations, one platform
From the first client call to the last tray packed, every part of your operation runs in the same place.
Why catering teams choose Scaled
Built for how catering really works
We help you get set up
Works with the tools you already use
Export payroll straight to QuickBooks and Square.
Start at $40 a month. Add users and locations as you grow. No credit card to start.
Run your whole catering operation from one place
Start free today and watch your next event come together in minutes.