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Features

Connect Your Team,
Focus on the Food

Built for Catering, Down to the Last Label

From taking the order to packing the van, a core workflow connecting your systems, so every step feeds the next.

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  • Your client thought their order was coming today, scheduled for tomorrow - automated order confirmation emails

    Solved by Scaled.

  • Your chef can’t find the recipe needed?

    Solved by Scaled.

  • Exhausted from spending hours at the computer?

    Solved by Scaled.

  • 3 events today and running 1 hour behind on prep?

    Solved by Scaled.

  • The phone has not stopped ringing with questions from staff and clients?

    Solved by Scaled.

For employees

Empower your staff.

Give your team an organized day with all the tools they need for success. Bring focus back to making great food.

My DayThursday, September 10 · First Kitchen
Not clocked inToday’s shift: 8:00 AM – 4:00 PM MDT · Prep ChefsClocked in as Prep ChefsSince 7:58 AM · 0h 0mNot clocked inYour 8:00 AM – 4:00 PM shift: in 7:58 AM, out 4:02 PM · 8h 4m today ScheduledActiveDone
Schedule · Thursday, September 10First KitchenMy shiftFull schedule
8:00 AM – 4:00 PMPrep Chefs · First Kitchen · 8 hoursGive Up Shift
Time off · Remaining40 h of 80 hRequest time off
My DayThursday, September 10 · First Kitchen
Today’s pendingTap a card to open, cook, and mark done2
Search today’s tasks…
make orange citrus vin 45 min40 guests
Completed today · 2
prep and package heirloom tomato salad 80 guests Completed 9:15 AM
prep and package baby kale caesar salad 80 guests Completed 8:30 AM
make honey dijon vinaigrette 45mSauces
Honey DijonServings: 40 → 80Scaled ×2
Orders InfoHalcyon (80)Make 1 c, package separately
Ingredients
1 c Dijon mustardwhole grain
½ c Honeywarm it so it pours
1 c Apple cider vinegarAdd note
3 c Olive oilstream in slowly
2 tsp Kosher salttaste, then add
Note for recipeWhisk again right before serviceCooking instructions
  1. Whisk mustard, honey and vinegar until smooth.
  2. Stream in the oil, season, chill until service.
My DayThursday, Sep 10 · First Kitchen
Today’s tasksSep 10, 2026 - Thursday
Prep Tasks
prep and package baby kale caesar saladHalcyon (80)8:30 AM
prep and package heirloom tomato saladHalcyon (80)9:15 AM
make honey dijon vinaigretteHalcyon (80)10:42 AM
make orange citrus vinKestrel (40)Pending
Sep 10 — Nexa Corp60 guestsApproved
ServiceDrop-off Time11:30 AM – 12:30 PM Address1200 Harbor Way, 4th floor
Ahi Tuna Tacos – spicy mayo, avocado60 guestsBeef Tenderloin – seared, sliced60 guestsThick Chocolate Chip Cookies60 guests
Staff Special InstructionsDeliver to loading dock B.
Clocked in as Prep ChefsSince 7:58 AMActive
Time off · Remaining40 h of 80 hRequest time off
Schedule · Thursday, Sep 10First KitchenMy shiftFull schedule
8:00 AM – 4:00 PMPrep Chefs · First Kitchen · 8 hoursGive Up Shift
You can switch to Full schedule to see everyone on this day — visibility is on.
My DaySaturday, September 12 · First Kitchen
Sep 12 — Aria Bennett120 guestsApproved
ServiceOn-site Time3:00 PM – 10:00 PM Address4180 Lakeshore Drive, Building C
Seared Elk Wonton Crisps120 guestsPenne alla Vodka with Chicken108 guestsTofu Peanut Satay – vegan plates12 guests
Staff Special InstructionsPark on Terry Ave, enter by the loading dock. Black attire.
Scaled · Tomorrow: Aria BennettAria Bennett wedding, 3:00 PM
Fri, Sep 11, 9:00 AM
Scaled
Tomorrow: Aria Bennett

Here’s your briefing for tomorrow’s event (order #1046).

EventAria Bennett wedding WhenSat, Sep 12 · 3:00 PM – 10:00 PM Where4180 Lakeshore Drive, Building C Guests120 · You’re on as Server MenuSeared Elk Wonton Crisps, Penne alla Vodka with Chicken, Tofu Peanut Satay NotesPark on Terry Ave, enter by the loading dock. Black attire.

For managers

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My DayThursday, September 10 · First Kitchen
Master PrepListSep 10, 2026 - Thursday
Prep Tasks
AKAhmed Khan
sear beef tenderloinNexa (60)9:05 AMComplete
prep tuna, avo, microgreens for tuna tacosNexa (60)Pending10:24 AMComplete
LFLena Fischer
prep and package baby kale caesar saladHalcyon (80)8:30 AMComplete
make honey dijon vinaigretteHalcyon (80)Pending10:42 AMComplete
MLMaria López
make arugula pestoKestrel (40)Overdue
My DayThursday, September 10 · First Kitchen
  • Ahi Tuna Tacos – 60 Guests
  • Thick Chocolate Chip Cookies – 60 Guests
sear beef tenderloinAhmed Khan · 10 Sep 2026Complete
bake thick chocolate chip cookiesAhmed Khan · 10 Sep 2026Complete
make taco slawPriya Patel · 10 Sep 2026Complete
prep tuna, avo, microgreensAhmed Khan · 10:24 AMPendingComplete
  • Seared Elk Wonton Crisps – 80 Guests
  • Tofu Peanut Satay – 80 Guests
  • Baby Kale Caesar Salad – 80 Guests
prep and package baby kale caesar saladLena Fischer · 10 Sep 2026Complete
make peanut saucePending
make honey dijon vinaigrettePending
  • Tuna Tataki – 40 Guests
  • Lemon Feta Asparagus – 40 Guests
grill lemon feta asparagusMaria López · 10 Sep 2026Complete
make arugula pestoOverdue
make spicy mayoPending
Downtown KitchenJR
Good morning, Jordan.Thu, Sep 10 · 2 orders here today
Order changenow

M. Alvarez: Can we add 6 guests for tonight? 36 total.

Today’s orders2 M. Alvarez dinner6:00 PM · 30 guests Aria Bennett rehearsal7:00 PM · 40 guests
Prep today9 of 15 done
#1051 · M. Alvarez dinnerTonight · 6:00 PM · Delivery
Guests30
Menu Penne alla Vodka with Chicken30 Seared Tuna Nicoise Salad30 Thick Chocolate Chip Cookies30 Changed by Jordan Reyes
What follows the changeThe moment Jordan saves
Prep listDowntown Kitchen · 3 tasks rescaled
Grocery listOut of sync, ready to regenerate
My DayAhmed Khan, Priya Patel see the new count
RecipesScaled to the new guest count
Thursday, September 10 · 3 ordersGood morning, Jordan.
Prep tasks need review2 dates have unreviewed prepSep 11Sep 12
Missing staffNext 7 days
Aria Bennett weddingSat, Sep 12 · Servers 3 of 4Sat, Sep 12 · Servers 4 of 4Filled
Kestrel Group retreatTue, Sep 15 · Event Chefs 1 of 21 still short
Overdue tasksStay on the list until done
make arugula pestoMaria López · due 10:00 AM · Kestrel Group offsite (40)OverdueReassigned
Lena Fischer is free from 11:00 AMSame ability, on shift until 4:00 PM
Time-off requestsAwaiting approval
Priya PatelFri, Sep 18 · Full day · Paid 8 hApprovedDenied
Lena FischerMon, Sep 21 · 1:00 PM – 5:00 PM · Paid 4 hApprovedDenied
Ahmed KhanSep 28 – 29 · 2 days · UnpaidApprovedDenied
Coverage request · shift swapPending your OKApproved
AKAhmed Khangives upLFLena Fischerpicks up
Sat, Sep 12 · 9:00 AM – 5:00 PMEvent Chefs · First KitchenShift movedDenied
Dashboard
Thursday, Sep 10 · First Kitchen
Events today3180 guests
Prep tasks today189 done, 9 to go
Overdue now1Past their window
Cross-location summaryOpen a location to see its operational dashboard.
LocationToday’s eventsMissing staffOverdue tasksUnreviewed prep
First Kitchen3216
Downtown Kitchen2003
Northside Kitchen1002
Events per dayApproved orders by event date, every location combined.September 2026
Next out
Nexa Corp lunch11:30 AM · 60 guestsFirst Kitchen
make peanut sauce 30 minSaucesPeanut Sauce
PPMLLF
Servings: 40 → 80Scaled ×2Halcyon Media launch 80
IngredientsEditingSaved · live
4 cCreamy peanut butter
¼ c2 tbsp¼ c 2 tbspSambal oelekkeep it mild
3 cCoconut milk
½ cTamari
Changes save to the recipe for every order that uses it.Updated by Jordan Reyes · 10:48 AM · all kitchens
Close
PPPriya Patel’s My DayUpdated by Jordan Reyes · just nowLive make peanut sauce¼ c 2 tbsp Sambal oelekkeep it mild

Only in Scaled

The details other catering software misses

Tasks timed to the guest count, labels in your own artwork, confirmations in your colours. Pick a tool and watch it work.

Tasks Kestrel Group offsite · Thu, Sep 10

bake quiche /Frittata

Done
Prep rule
Can be done 3 days before
Ability required
Baking
Prep time
1 h 45 min

Prep time per guest-count bracket

40

Assigned chef

Matched on Baking: Priya has 3 h 20 min free on Thursday.

Done 10:42 AM by Priya P.

How it works

One approved order sets the whole kitchen in motion

Approve an order once and Scaled builds the rest: the prep plan, the staff schedule, the shopping list and the packing list, each one from the step before.

01 · Orders

Take the order once, and let it drive everything

  • Client, date, service and menus captured
  • Menu items carry their own tasks
  • Prep rules and timing calculated
  • Edits after approval tracked
  • Staffing, purchasing and packing info available

Try it: press Approve order

Explore orders

Orders Order #1046

Order #1046 — Nexa Corp DraftApproved

Corporate lunch · Thu, Sep 10 · 12:00 PM · On-site

Menu items4 60 guests12 tasks
Ahi Tuna Tacosspicy tuna, avocado, microgreens, wonton taco60 guests3 tasks
Penne alla Vodka with Chickenserved with sauteed broccolini and fresh parmesan cheese60 guests4 tasks
Guacamole/ Smokey Tomato Salsa/ Homemade Tortilla Chips60 guests3 tasks
Thick Chocolate Chip Cookies60 guests2 tasks
Assigned staff2 No staff assigned yet MLMaria López AKAhmed Khan

Built from this order

Prep list12 tasksWed – ThuWaiting
Schedule2 chefsThu, Sep 10Waiting
Purchasing53 itemsSingle orderWaiting
Equipment6 itemsOn the sheetWaiting

The foundation

Menus power production, recipes organize the details

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Menu items carry their own prep

Scale any dish to the guest count and group dishes into menu items you reuse on every order. Each one carries its tasks, timing rules and label, so production plans itself.

  • Tasks re-time to the guest count
  • Prep rules decide the day each task lands
  • One label per menu item, printed on demand

Menu Items Tofu Peanut Satay - Entree

Tofu peanut satay skewers with peanut sauce and lime

Tofu Peanut Satay - Entree

Asian cucumber and carrot salad and jasmine rice

All locationsLabel attached

Tasks 5

Guests
60
  1. make peanut sauce for peanut chicken/tofu satayCan be done 7 days beforeSoups/Sauces1 h 15 min
  2. make jasmine riceMust be done same day30 min
  3. prep and package asian cucumber carrot salad for peanut chicken/tofu satayCan be done 3 days beforeSalad Prep2 h
  4. marinate tofu for peanut tofu satayCan be done 5 days beforeAnyone can do1 h 45 min
  5. sear tofu for tofu peanut satayCan be done 4 days beforeBeef/Elk/Pork2 h

Total prep 7 h 30 min for 60 guests

FAQs

Frequently Asked Questions

More questions? See the full FAQ

How is Scaled different from other catering software?

Most catering software helps you manage orders. Scaled goes further by automatically building your weekly prep plan from approved events, grouping tasks, assigning work, balancing workloads, and helping your kitchen stay ahead.

What is different about our prep engine?

Our revolutionary prep engine is patent pending. Unlike other catering software, it builds realistic prep schedules from staff availability, abilities, task timing, and order needs, merging the same task across events, scaling quantities to the guest count, and assigning each task to the right chef.

Can Scaled handle multiple events at the same time?

Yes. Scaled merges the same prep task across events, scales it to the combined guest count, and gives managers a live view of progress across all orders, teams, and dates, so you can even judge capacity for last-minute bookings.

Will my team need extensive training?

No. Scaled is designed to be clean, user-friendly, and customizable to how your team already works, and every user can switch the interface to their preferred language, so kitchen, delivery, and event staff all work confidently.

Can I assign prep tasks to specific chefs?

Yes. Tasks are matched to each chef's skills, availability, and remaining time, and every task shows who completed it and when. Staff can also clock in and out from their phones, so hours are tracked automatically.

Does Scaled work for both small and large catering businesses?

Both. Every account gets the whole platform, with scheduling, permissions, your own branding and reporting, whether you run one kitchen or many. As you grow, you add members and locations, not features.

Can I try Scaled before subscribing?

Yes, every plan starts with a 14-day free trial, no credit card required. You can build real prep plans with your own orders before deciding.

Does Scaled integrate with other business tools?

Yes. Hours, tips, and reimbursements are tracked per event and compiled into a payroll report you can print or send to your accounting team. Automatic email and SMS updates keep staff and clients informed.

Every order. Every recipe. Every prep task. Aligned.

Patent-pending prep management for catering teams, from planning to production.

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